This chapter discusses the activities to be done by the CBMS Area Supervisor (CAS) and Team Supervisor (TS) once the enumeration in an enumeration area (EA) or city/municipality has been completed. These activities, which are called post-enumeration activities include transmittal, folioing, packaging, verification of accomplished questionnaires and maps, and transmittal of forms and other CBMS materials to Provincial Statistical Office (PSO) through the Head CAS.
Transmittal of CBMS Materials
Roles of TS in the Transmission of CBMS Materials
The TS should check if the EN had already submitted all the required CBMS questionnaires, forms, maps, and materials for each EA he/she had already been completed. After doing these final check routines, the TS should submit to the CAS the following questionnaires, forms, maps, and materials:
- CBMS Form 1 - Listing Record of Buildings, Housing Units and Households
- CBMS Form 2 - Household Profile Questionnaire
- CBMS Form 3 - Waiver/Consent Form
- CBMS Form 4 - Barangay Profile Questionnaire
- CBMS Form 8a - Notice of Enumeration
- CBMS Form 9 - Transmittal and receipt form
- CBMS Form 10 - Appointment Slip to the household head/barangay
- CBMS Form 11 - Daily Accomplishment Report of Enumerator
- CBMS Form 12 - Weekly Accomplishment Report of Team Supervisor
- CBMS Form 13 - Weekly Accomplishment Report of CBMS Area Supervisor
- CBMS Form 16 - Observation record
- CBMS Form 17 - Spot-check/Reinterview record
- CBMS Form 19 - Certification of Punong Barangay
- CBMS Form 20 - Certification of Work Completed
All unused CBMS questionnaires, forms, and other CBMS materials should also be returned and transmitted.
The TS should ensure that all tablets, questionnaires/forms (Q/F), and materials related to the CBMS are submitted by the ENs under his/her supervision within two (2) days after the end of the enumeration.
Check if the following accessories that goes with the table were returned:
- Power bank
- Charger cable and base
- Box with manual
Note: Team Supervisor should check if the Asset Tag Number of the tablet matches with the number on its box.
Also check if the following required administrative forms and other materials were submitted.
- Enumerator’s Weekly Accomplishment Report
- Daily Time Record
- Identification Card
- Enumerator’s Manual
Prepare duplicate copies of CBMS Form 9 - Transmittal/Receipt Form for all accepted and submitted CBMS materials.
A two-day period should be used by the TS to record and collate all materials and equipment used for the CBMS, review all the accomplished questionnaires, finish wrap-up activities, and transmit all the CBMS questionnaires/materials to the CAS.
Roles of CAS in the Transmission of CBMS Materials
The CAS should consolidate all CBMS materials and equipment received from the TS and prepare the corresponding transmittal form.
The CAS should transmit all materials to the Head CAS within two (2) days after the last set of submissions in his/her areas of assignment.
The two-day period should be used by the CAS to review the accomplished questionnaires, finish wrap-up activities, and transmit all the census questionnaires/materials to the Head CAS.
The CAS may opt to submit the completed barangays/EAs CBMS materials on a staggered basis.
##Folioing of the Accomplished Administrative Forms
The CAS should fill out this form and use this as cover of the folio of accomplished CBMS administrative forms as follows:
- CBMS Form 12 (Weekly Accomplishment Report of Team Supervisor)
- CBMS Form 13 (Weekly Accomplishment Report of CAS)
- CBMS Form 16 (Observation Record)
- CBMS Form 17 (Spot-check/Reinterview Record)
- CBMS Form 19 (Certification of Punong Barangay)
- CBMS Form 20 (Certificate of Work Completed)
- CBMS Form 21 (Summary Report on Field Supervision of CAS)
- CBMS Form 22 (Clearance)
- Other administrative forms:
- ID card
- Daily Time Record (CSC Form 48)
- Certificate of Appearance
- Itinerary of Travel
- Disbursement Voucher (General Form5A)
- Payroll (General Form7A)
The forms should be folioed separately by type and city/municipality. Use the CBMS Form 9 (Transmittal/Receipt Form) as a cover form, which lists down all accomplished CBMS administrative forms to be forwarded to the Head CAS.
Summary Report on the Field Supervision
Each CAS is required to prepare and submit a CBMS Form 21 (Summary Report on Field Supervision of CAS) in his/her areas of assignment. This form contains the summary of problems that he/she has encountered, and actions taken on all phases during his/her supervision. These phases in supervision are classified into the following:
a. Observation of Interviews and Re-interview of Household b. Scrutiny and Field Editing of Questionnaires/Forms and Maps c. Problems in Covering the EA and in Geotagging d. Problems on CBMS Forms, Supplies, and Materials
The CAS should write the name of the province and city/municipality and their corresponding codes. In each EA, the CAS should write the common and specific errors encountered during the observation of households, re-interviews of households, and scrutiny of questionnaires. Moreover, the CAS should write the specific problems encountered in covering the EA and, on the CBMS questionnaires, forms, supplies, and materials. He/she should also write the action taken to address the problem.
The CBMS Form 21 should be submitted within 10 days after the completion of the enumeration of his/her areas of assignment. This will be required for the issuance of CBMS Form 20 (Certificate of Work Completed) to the CAS by the Head CAS.
All CAS/TS are required to prepare and submit a narrative report on the data collection phase of the 2022 CBMS in their respective areas of assignment. The narrative report should be submitted within 10 days after the completion of the enumeration in the areas assigned to them. The narrative report is to be submitted to the Head CAS and is a requirement for the issuance of the CBMS Forms 20 (Certification of Work Completed).
The CAS/TS should use the following guide questions in preparing the report:
Updating/Verification/Inspection of Area Maps
- What percentage of the total barangays assigned to you have maps?
- How many barangays did you visit? (Specify per day)
- What were the problems encountered and the corresponding actions taken?
Conduct of Training
- Where did you conduct the training for your ENs and TSs?
- How would you assess this training site using the criteria specified in the Training Guide?
- How many ENs/TSs did you train? How many classes did you hold?
- Did you follow the training schedule? If not, why?
- Did you administer the classroom exercises? Include in your narrative report a summary of the grades of the trainees.
- Was the Training Guide helpful? How about the posters and blown-up flipcharts? Why or why not?
- What were the problems encountered and the corresponding actions taken during the training?
- If there are ENs or other CBMS hired personnel who did not finish their training or resigned, what were their concerns based on your knowledge?
- What is your assessment of the CBMS Mobile Application? What aspects of the application were discussed thoroughly? Which ones were not? If not, why?
- What were the problems encountered and the corresponding actions taken during the field enumeration?
- What were the problems encountered in sending the Progress Monitoring reports through application?
- What were the problems encountered in the use of CBMS Mobile Application?
- Which data items/questions in the CBMS forms/questionnaires need improvement?
- If there are ENs or other CBMS hired personnel who did not finish their workload or resigned, what were their concerns based on your knowledge?
Transmission of Reports
- How did you submit your reports to the Head CAS?
- How often?
- Did you utilize methods other than those specified in this manual to obtain the report from the TSs and to transmit these reports to the Head CAS? What were these methods?
- Did you encounter any problem in collecting the forms and materials from your TSs and ENs within the prescribed period? What were these problems?
- How were you able to transmit the forms and materials to the Head CAS?
Overall assessment of the 2022 CBMS Operations
- Give your assessment of the operations in terms of the training, pre-enumeration activities, enumeration activities, and post-enumeration activities. Be specific as possible.
Suggestions/recommendations to improve the CBMS and future data collection activities
Issuance of Clearance
After the completion of all CBMS-related activities and after submitting all the accomplished questionnaires/forms, barangay/EA/block maps, field operation forms, unused forms, narrative reports, and other documents, as well as ICT equipment/devices and other paraphernalia the EN/TS can already secure the clearance. This clearance is a certification that he/she is already cleared of all the duties and responsibilities assigned to him/her in connection with the 2022 CBMS. This should be signed by the Head CAS.