CBMS Form 1 - Listing Record will be used to list in a systematic manner all the basic units for enumeration such as a building, housing unit, and household. It is also used to record the notes about the households (callbacks, application output, other notes about the interview/household, etc.), and assist the enumerator in monitoring BSNs, HUSNs, HSNs covered.
This chapter provides detailed instructions on how you will accomplish CBMS Form 1. See Appendix 1 for a copy of this form.
If CAPI is implemented in the city/municipality, this CBMS Form 1 is to be accomplished manually by the EN (in printed copy) after administering CBMS Forms 2 and 3 by copying the application output (Form 1). CBMS Form 1 in the CBMS Mobile Application is automatically generated from the CBMS Form 2 administered via the CBMS Mobile Application.
If PAPI is implemented in the city/municipality, this CBMS Form 1 is to be accomplished manually by the EN (in printed copy) after administering CBMS Forms 2 and 3.
The CBMS Form 1 is a 24-page listing record. The first page of this questionnaire contains three (3) sections, namely:
- Title Panel
- Geographic identification (Geo-ID) panel
- Certification panel
The second to twenty-fourth page (1B to 1AX) of this booklet contains the listing records and page totals. Moreover, the last page also contains the remarks portion. The listing records of CBMS Form 1 has a total of 490 rows.
- Title Panel
This panel is found at the uppermost part of page 1A of CBMS Form 1. The Title Panel contains the following:
- Form Type, PSA Approval Number, and Expiry Date
- PSA logo, Name of the Country/Agency, ISO 9001:2015 Certification, and Page Number
- Legal Provisions
- Name of the Census and Form Title
- Letter from the National Statistician
The listing record provided to you will be accounted for until the end of the enumeration. Hence, do not lose the booklet of CBMS Form 1 since all accomplished and unused questionnaires will be returned to the Philippine Statistics Authority (PSA) through your Team Supervisor (TS) at the end of the enumeration period.
How do we record buildings that are not found at the time of visit?
In the printed copy of the CBMS Form 1, record the BSNs that are not found on the date of visit. Add the details on the date of visit in Column 1 and add remarks in Column 17: “Building not found”.
Special case 1: Include in Form 1 the buildings/housing units that are reflected in the map, but at the time of visit, they were found to be:
a. open to elements, that is, the roof and walls are no longer a protection from the wind and rain, and there are no signs that deterioration is being prevented; and
b. demolished.
Fill out Columns 2, 5, 6, and 17. In column 2, indicate the BSN reflected in the map. In Columns 5 and 6, write the address of the building/housing unit. Put “DEMOLISHED” or “OPEN TO ELEMENTS” on the Remarks column.
NOTE: Do NOT consider these cases in counting the Total Number of Buildings and Total Number of Vacant Buildings.
Special case 2: Write as range the BSNs and HUSNs of two (2) or more consecutive VBLGs and VHUs if:
- they are owned by only one (1) person/entity, i.e., subdivision name;
- they are buildings in a newly constructed subdivision, which has no occupants yet; and
- they are newly constructed townhouses and condominiums which have no occupants yet.
Then, write the address of the buildings/housing units In columns 5 and 6.
NOTE: Consider these cases in counting the Total Number of Buildings and Total Number of Vacant Buildings.
- Geographic Identification Panel The Geo-ID Panel contains the following:
- Booklet of Booklets
- Name and Code of Province, City/Municipality, and Barangay
- Enumeration Area Number
- Random Start
Geographic Identification
Secure from your TS the Geo-ID of the area assigned to you. The Geo-ID consists of the geographic name and corresponding code of the province, city/municipality, and barangay. It also includes the EA number.
Write the name of the province, city/municipality, and barangay on the lines, and enter their corresponding codes in the boxes. Write also the EA number and random start in the corresponding box/es.
Take note of the following special cases:
- There are barangays that have numbers as their name (for instance, Barangay 384). Do not use these numbers as the barangay code. Use the code provided to you by your TS.
- There are cities/municipalities that have the same name as their province. Examples are: Batangas City and Batangas province, municipality of Siquijor and Siquijor province, municipality of Bulacan and Bulacan province, and others. In these cases, write the name of both the province and city/municipality in their respective lines. Refer to the example below.
There are provinces that have almost similar names. Examples are those which originated from provinces that have been subdivided, such as Agusan, Camarines, Cotabato, Davao, Ilocos, Lanao, Leyte, Misamis, Mindoro, Negros, Samar, Surigao, and Zamboanga.
In these cases, write the complete name of the province. The table below shows the list of provinces with almost similar names:
| Incomplete Name | Complete Name of the Province | |
|---|---|---|
| Agusan | Agusan del Norte | Agusan del Sur |
| Camarines | Camarines Norte | Camarines Sur |
| Cotabato | Cotabato (North Cotabato) | South Cotabato |
| Davao | Davao de Oro, Davao del Norte, Davao del Sur | Davao Occidental, Davao Oriental |
| Ilocos | Ilocos Norte | Ilocos Sur |
| Lanao | Lanao del Norte | Lanao del Sur |
| Leyte | Leyte | Southern Leyte |
| Misamis | Misamis Occidental | Misamis Oriental |
| Mindoro | Occidental Mindoro | Oriental Mindoro |
| Negros | Negros Occidental | Negros Oriental |
| Samar | Eastern Samar, Northern Samar | Samar (Western Samar) |
| Surigao | Surigao del Norte | Surigao del Sur |
| Zamboanga | Zamboanga del Norte, Zamboanga del Sur | Zamboanga Sibugay |
- For purposes of the 2023 CBMS, each of the four (4) districts in the National Capital Region (NCR) is treated as a province. As such, the City of Manila, being one of the districts, should be reported as a province. Moreover, the areas or “districts” in the City of Manila, such as Ermita, Sampaloc or Tondo will be treated as cities/municipalities.
The table below shows the areas comprising each district in the NCR:
| Province | City/Municipality |
|---|---|
| City of Manila (NCR First District) | Binondo, Ermita, Intramuros, Malate, Paco, Pandacan, Port Area, Quiapo, Sampaloc, San Miguel, San Nicolas, Santa Ana, Santa Cruz, Tondo |
| NCR Second District | City of Mandaluyong, City of Marikina, City of Pasig, Quezon City, City of San Juan |
| NCR Third District | Caloocan City, City of Malabon, City of Navotas, City of Valenzuela |
| NCR Fourth District | City of Las Piñas, City of Makati, City of Muntinlupa, City of Parañaque, Pasay City, Municipality of Pateros, Taguig City |
- Certification Panel
Fill out this portion only after you have listed the last building, housing unit, or household. Print clearly your full name in capital letters on the line and sign over it. Your signature attests to the completeness and accuracy of the listing record that you have accomplished. Indicate also the date (mm/dd) when you affixed your signature.
Your TS and CBMS Area Supervisor (CAS) will also write their full name with signature and the date when they had reviewed the booklet for completeness and correctness of entries.
Below the certification panel is the list of special serial numbers, which will be discussed in detail in the proceeding sections.
Listing Record
The order of listing is by row. This is important because each row represents a basic unit to be listed such as a building, housing unit, or household.
Line Number and Column 1 Date of Visit
There are 490 lines in one booklet of CBMS Form 1. The line numbers in this column are pre-printed.
Write the month and day when you started the listing and enumeration. The date corresponds to the first household that you have listed during the first day of enumeration. Thus, if you visited the household on July 18, which is the start of the enumeration, write ‘07/18’. Note that the month and day of visit should be written in two (2) digits. For the succeeding households, write only the day of the visit. For example, if you visited the next household on the same day (July 01), write only ‘18’ in this column. In the same manner, if you visited a household on July 19, write only ‘19’ in this column, and so on.
If the enumeration falls on August 1, write ‘08/01’ to indicate the change in the month of visit. Write only ‘01’ for the succeeding households listed on the same day.
To mark the end of the enumeration in the barangay/EA, write ‘00’ in Column 1, immediately after the last line that was filled out.
Column 2 – Building Serial Number (BSN)
The building serial number (BSN) is a four-digit number assigned to each building. The BSN assigned to each building is indicated on the map. Copy the BSN of each building that qualifies for listing from the EA/block map to this column. Ensure that the BSN corresponds to the building structure being listed. The column for BSN has two rows. In general, the BSN will be written on the first row.
In the printed copy of the CBMS Form 1, record the BSNs that are not found on the date of visit. Add the details on the date of visit in Column 1 and add remarks in Column 17: “Building not found”.
Special case 1: Include in Form 1 the buildings/housing units that are reflected in the map, but at the time of visit, they were found to be:
- open to elements, that is, the roof and walls are no longer a protection from the wind and rain, and there are no signs that deterioration is being prevented; and
- demolished.
Fill out Columns 2, 5, 6, and 17. In column 2, indicate the BSN reflected in the map. In Columns 5 and 6, write the address of the building/housing unit. Put “DEMOLISHED” or “OPEN TO ELEMENTS” on the Remarks column.
NOTE: Do NOT consider these cases in counting the Total Number of Buildings and Total Number of Vacant Buildings.
Special case 2: Write as range the BSNs and HUSNs of two (2) or more consecutive VBLGs and VHUs if:
- they are owned by only one (1) person/entity, i.e., subdivision name;
- they are buildings in a newly constructed subdivision, which has no occupants yet; and
- they are newly constructed townhouses and condominiums which have no occupants yet.
Then, write the address of the buildings/housing units In columns 5 and 6.
NOTE: Consider these cases in counting the Total Number of Buildings and Total Number of Vacant Buildings.
Column 3 – Housing Unit Serial Number (HUSN)
The HUSN is a four-digit number assigned consecutively to each occupied and vacant housing unit. This number indicates the order of listing of the housing units in the barangay/EA. Assign a HUSN of ‘0001’ to the first housing unit that you list, ‘0002’ to the second, and so on, up to the last housing unit in the barangay/EA.
There are special BSNs and HUSNs that will be used in the 2023 CBMS. These are as follows:
| Special BSN and HUSN | Case Description |
|---|---|
| 5555 | The BSN and HUSN that will be assigned to households found in temporary evacuation centers or relocation areas. (The detailed instructions will be discussed on Section 6.6 of this chapter). |
| 6000 series (starting from 6001) | The BSN and HUSN that will be assigned to every homeless or persons/households living in the streets or without a shelter. |
Column 4 – Household Serial Number (HSN)
The HSN is a unique four-digit number assigned consecutively to each household. This number indicates the order of listing of the households in the barangay/EA. Assign an HSN of ‘0001’ to the first household, ‘0002’ to the second household, and so on, until you have listed all the households in the barangay/EA.
| Special BSN and HUSN | Case Description |
|---|---|
| 7777 | A household occupying a housing unit, which is not its usual place of residence (NUR). For instance, (i) students and workers who go home to their families somewhere else at least once a week or (ii) economically dependent children residing in another housing unit. |
| 8888 | Write the name of the household head of a foreign ambassador, minister, consul, or other diplomatic representatives, who are excluded from the enumeration. |
| 8889 | A household temporarily occupying a housing unit that is used only as a vacation/rest house (VRH). In this case, the household has a usual place of residence somewhere else. |
| 9999 | The HSN is assigned to a vacant building (VBLDG) or vacant housing unit (VHU). |
Column 5, 6 – Name of the Household Head or Name and Address
The first row in this column is allotted to the name of the household head. The second row in this column is for the address of the household.
Write in capital letters the name of the head of the household on the first row of Column 4. Write the last name, followed by a comma, then the first name and middle initial, if given.
Enter the block/phase/zone number and/or building/house/lot number and street name or sitio/purok name, on the second row of Column 4. However, if there is no building number, enter only the street or sitio/purok name (for example, SITIO LABAK or PUROK DOS) or the common name by which the area is known (for instance, BREAKWATER or BIAK-NA-BATO). If the households in the barangay/EA have a common address, write the description of a permanent landmark near the area (for example, NEAR LOURDES GROTTO or CEMENT PLANT SITE). These descriptions will be useful in locating these households during the supervision or in future statistical undertakings.
Examples of addresses:
34 Avocado Street or 287-C Ermin Garcia Street
Building-based addresses
- Unit 21 Greenbelt Residences, 37 Esperanza Street
- Unit 206, The Hope Condominium Tower 2, Chino Roces Avenue
- 8th Floor, Philippine Company Tower, No. 30 EDSA corner Bonifacio Avenue
Village-based Addresses
- 95 JayLee Street, Sofia Subdivision
- 11 Main Avenue, Merville Park Subdivision
- Lot 4, Block 6, President Roxas Street, South Admiral Village
Provincial addresses
- 1128 Purok Ibayo
- Purok 4, near Purok Center
If the HSN assigned is a special HSN, write the following notations on the first row (Name of the household head) of Column 4 and write the corresponding address on the second row:
| Special BSN and HUSN | Case Description |
|---|---|
| 7777 | Write NUR-, and the name of the household head of the non-usual residents |
| 8888 | Write the name of the household head of a foreign ambassador, minister, consul, or other diplomatic representatives, who are excluded from the enumeration. |
| 8889 | Write VRH for vacation/rest house |
| 9999 | Write VBLDG if the entire building is vacant, or VHU if a housing unit in a building is vacant |
Column 7, 8, 9 - Household Member Count
Column 7 is for the total number of members in a household. On the second row of Column 7, a circle can be found.
Column 8 is for the total number of male members while Column 9 is for the total number of female members. Ask for the total number of males and females in the household and write these numbers in Columns 8 and 9, respectively.
If all the members of the household are males, write “0” in Column 9. If all the members of the household are females, write “0” in Column 8.
If a building or housing unit is vacant, vacation/rest house, occupied by a household having usual residence elsewhere (NUR), or occupied by a household of a foreign ambassador, minister, consul or other diplomatic representative, write “0” in Columns 7, 8, and 9.
Column 10 – Geotagged
Use this column to record if the housing unit or building was geotagged. Select ‘1’ for Yes if geotagged. Otherwise, select ‘2’ for No.
Column 11 & 12 – Time Start and End
Use this column to record the interview started and ended. Follow the HH:MM format (24-hour format).
Column 13 – Result of Visit
Choose from the following result of visit:
| Code | Description |
|---|---|
| 1 | COMPLETED |
| 2 | REFUSED |
| 3 | TERMINATED INTERVIEW |
| 4 | VACANT HOUSING UNIT / VACANT BUILDING |
| 5 | NON-USUAL RESIDENT |
| 6 | EXCLUDED IN THE INTERVIEW |
| 7 | VACATION / REST HOUSE |
| 8 | CALLBACK (WITH APPOINTMENT DATE) |
| 9 | CALLBACK (NOT YET COMPLETED) |
Column 14 – Name of Respondent
Write in this column the name of the respondent during the interview. Write in capital letters the name of the respondent. Write the last name, followed by a comma, then the first name and middle initial, if given.
Column 15 – Signed the Consent Form/ Waiver
Use this column to record if the respondent signed the CBMS Form 3 Consent Form/Waiver. Select ‘1’ for Yes. Otherwise, select ‘2’ for No.
Column 16 – Date Uploaded
Use this column to record date (MM/DD format) when the accomplished CBMS Form 2 was successfully uploaded in the server.
Column 17 – Remarks
Use this column to write any of the following:
- Appointment date and time of the callback;
- Date when the respondent was successfully interviewed during a callback;
- Date when the CBMS Form 2 will be collected for a household provided with SAQ; (NOTE that SAQ is not encouraged due to the complex instructions in the CBMS Form 2.)
- Number of male and female non-usual residents (HSN 7777);
- Any information pertaining to a household, which refused an interview; and
- Any information pertaining to a building or housing unit that is used as a farmhouse.
- The interview was encoded in the CBMS Mobile Application after PAPI implementation.
- The correct GeoID if the one generated/recorded in the CBMS Mobile App is incorrect.
- For BSNs not found during field operations, list them in column 02. Then, put in Remarks in column 17: “Building is not found”.
- Any other notes about the household.
Is there a self-administered CBMS Form 2?
Note that SAQ is not encouraged due to the complex instructions in the CBMS Form 2.
What other types of Remarks can be entered?
Other Remarks that can be attached are as follows:
- The interview was encoded in the CBMS Mobile Application after PAPI implementation.
- The correct GeoID if the one generated/recorded in the CBMS Mobile App is incorrect.
- Any other notes about the household.
How can we attach Remarks in the Form 1 in the application?
CBMS Form 1 is automatically generated from the CBMS Form 2. The only way to attach Remarks is by putting them in the CSEntry Application before uploading the case.
Below are the procedures to be followed in recording the information mentioned on the previous page:
A. Household for Callback
Write the date and time of appointment in Column 17.
Example: Suppose you visited a household on July 24, 2022, and there was no available respondent, write in this column the date of the callback that you indicated in CBMS Form 10 (Appointment Slip to the Household/Barangay Official) as a reminder of your appointment with the household. If you indicated ‘July 27, 9:00’ as the date and time of your callback in CBMS Form 10, write ‘A-07/29, 09:00’ in Column 17 of CBMS Form 1.
If upon your return to the household there is still no available respondent, schedule another appointment and record this in the remarks portion. If you are still unsuccessful on your third visit or after all efforts have been exerted, write ‘R-TS’ for “Referral to TS”.
If the household has been successfully interviewed, write the date the interview was completed, preceded by “C” in Column 17. Also write the total members, male members, and female members in Columns 7, 8, and 9, respectively.
B. Household that Refused to be Interviewed
Write ‘REFUSAL’ in this column if the household turned down the interview. Example: Suppose you visited a household on 22 July 2022 and the household refused to be interviewed, write ‘REFUSAL’ in this column. If the household still refused to be interviewed after three (3) visits or after all efforts have been exerted, write “R-TS” for “Referral to TS”.
If after seeking the assistance of your TS, Punong Barangay, or any barangay official, the household was successfully interviewed, write in this column “C - (date the interview was completed): OK (acronym for the person who assisted)”.
Acronyms for persons assisting the EN:
P BRGY – Punong Barangay
O BRGY – Other officials of the barangay
TS – Team Supervisor
ACAS – Assistant CBMS Area Supervisor
CAS – CBMS Area Supervisor
HCAS – Head CBMS Area Supervisor
PSO – Provincial Statistics Office Supervisor
RSSO – Regional Statistical Services Office Supervisor
CO – Central Office Supervisor
C. Household that was Provided with SAQ
If a household cannot be interviewed for whatever reason, leave CBMS Form 2, 3 to any responsible household member, respectively. Write in the remarks portion of CBMS Form 1 the date when the questionnaire will be collected. Write ‘C/O EN’ if you are the one who will collect the accomplished CBMS forms. Otherwise, write ‘C/O TS’ if your TS will be the one who will collect the said forms.
D. Household that is composed of non-usual residents
Write the number of males and females in this column if the household is occupying a housing unit, which is not its usual place of residence.
PAGE TOTALS
In this portion, write the page totals in every page of CBMS Form 1 for the following:
- Buildings (occupied and vacant);
- Housing units (occupied and vacant);
- Households;
- Total household population, total male household population, and total female household population;
- Total institutional population, total male institutional population, and total female institutional population; and
- Total household member count, total male household member count, and total female household member count
Be guided by the following specific instructions:
| Buildings | |
| Total Number of Buildings | Count the number of unique BSNs (except BSN 5555) in Column 2 and write the total count in the box provided in this column. Count the same BSN once even if they appear in more than one line. |
| Total Number of Vacant Buildings | Count the number of unique BSNs with “VBLDG” in Column 6 and write the total count in the box provided in Column 2. Otherwise, write zero (0) in the box for vacant in Column 2 if there is none. |
| Housing Units | |
| Total Number of Housing Units | Count the number of unique HUSNs (except HUSN 5555) in Column 3 and write the total count in the box provided in this column. Count the same HUSN once even if they appear in more than one line. |
| Total Number of Vacant Housing Units | Count the number of unique HUSNs in Column 3 with “VBLDG” and/or “VHU” in Column 6 and write the total count in the box provided in Column 3. Otherwise, write zero (0) in the box for vacant in Column 3 if there is none. |
| Households | |
| Total Number of Households | Count the number of HSNs in Column 4 and write the total in the box provided in this column. Exclude from the count those with HSNs “7777”, “8888”, “8889”, and “9999”. |
| Total Number of Institutional Living Quarters | Count the number of ISNs in Column 5 and write the total in the box provided in this column. Write zero (0) in the box for total in Column 5 if all lines in this column are blank. |
| Household Member Count | |
| Total, Male, and Female Household Members | For lines without a mark in the circle in Column 7, add all the entries in Columns 7, 8, and 9 and write the totals in their respective boxes. |
Instructions in Listing Households in Temporary Evacuation Centers or Relocation Areas
As mentioned in Chapter 3, households staying in temporary evacuation centers or relocation areas at the time of the census should be listed following the specific procedures below:
If your EA has a temporary evacuation center or relocation area, use a separate booklet of CBMS Form 1 to list all the households in the area/center. If your assigned EA has two (2) or more temporary evacuation centers or relocation areas, use a separate booklet of CBMS Form 1 for each of them.
Filling out of CBMS Form 1 Certification Panel and Geo-ID Panel
- Fill out the certification and Geo-ID portions following the instructions on how to fill out these panels in Sections 6.2 and 6.3. Listing Record.
- Assign to each household a BSN of 5555 and a HUSN of 5555. Assign a unique HSN to each household, following the last HSN of the regular household listed in the barangay/EA. (Refer to Section 6.4 for the instructions on how to assign HSNs).
- Column 6 (Address) - Write the address of the conflict, disaster, or calamity affected areas where they came from.
- Column 17 (Remarks) - Write the duration or length of stay of the household in the temporary evacuation center or relocation area.
Page Totals
- Total Number of Buildings and Total Number of Housing Units: Leave boxes A and B blank.
- Total Number of Households: Count the number of HSNs in Column 4 and write the total in the box provided.
- Total Number of Vacant Buildings and Total Number of Vacant Housing Units: Leave boxes blank.
- Total, Male, and Female Household Member Count: Add all the entries in Columns 7, 8, and 9 and write the totals in their respective boxes.
Indicate on the map the location of the temporary evacuation center or relocation area by writing “relocation or evacuation center” on the roof of the building.
Complete the listing/enumeration of the households in the relocation area once you have started enumerating it. This is to ensure that the HSNs are consecutively assigned to each household in the relocation area.
In CBMS Application, CBMS Form 1 Listing Record will automatically be generated. The EN will use the collected data in CBMS App to fill out t the PAPI version of CBMS Form 1 Listing Record.
Submission of CBMS Form 1
During field operations, the CBMS Form 1 is important in assessing progress of enumeration, and in checking completeness of submitted CBMS Forms 2 and 3.
EN shall let CBMS hired supervisors and PSA CBMS personnel to see and scrutinize the CBMS Form 1 during meetings and coaching sessions.
CBMS Form 1 shall also serve as basis for households to be reinterviewed by CBMS hired supervisors using CBMS Form 17.
Please submit the accomplished CBMS Form 1 to the TS before submitting or along with other requirements for clearance. TS shall submit to CAS; then CAS to submit to HCAS; and then HCAS to submit to PCCT.
The CBMS Form 1 shall also serve as reference of data processors and PSA field personnel during data processing.
Will the CBMS Form 1 be submitted to PSA?
Please note the following instructions on the submission of CBMS Form 1:
- During field operations, the CBMS Form 1 is important in assessing progress of enumeration, and in checking completeness of submitted CBMS Forms 2 and 3.
- EN shall let CBMS hired supervisors and PSA field personnel to see and scrutinize the CBMS Form 1 during meetings and coaching sessions.
- CBMS Form 1 shall also serve as basis for households to be reinterviewed by CBMS hired supervisors using CBMS Form 17.
- Please submit the accomplished CBMS Form 1 to the TS before submitting or along with other requirements for clearance. TS shall submit to CAS; then CAS to submit to HCAS; and then HCAS to submit to PCCT.
- The CBMS Form 1 shall also serve as reference of data processors and PSA field personnel during data processing.