CBMS Resources

Chapter 3

Duties and Responsibilities of CBMS Personnel

Contents


As emphasized, the role of every personnel in this undertaking is vital to the successful completion of CBMS operations. Thus, the following duties and responsibilities are enumerated to remind each field personnel of his/her role in the conduct of the CBMS operation and to ensure that information gathered is accurate, complete, and to make sure that the instructions, concepts, and definitions laid out in this Enumerator’s Manual will be followed.


3.1 Regional Director

The Regional Director (RD) is responsible for leading the implementation of CBMS in his/her region. He/she monitors the progress of the field operations and sees to it that the data collection is completed following the timetable. He/she shall review and submit the 2023 CBMS Weekly Status Report of the operation to the CO.

3.2 Statistical Operations and Coordination Division Chief

The Statistical Operations and Coordination Division (SOCD) Chief assists the RD in the implementation of the CBMS in his region and sees to it that data collection is completed following the timetable. The SOCD Chief will recommend the Regional CBMS Focal Person (for the RD’s designation) who will be the coordinator of the Regional CBMS Core Team. The SOCD Chief is responsible for the preparation of the 2023 CBMS Weekly Status Report to be submitted to the RD.

3.3 Regional CBMS Focal Person

The Regional CBMS Focal Person (RFP) or his/her designated alternate shall serve as the Head of the Regional CBMS Core Team and will carry out the following:

  1. Assists in the conduct of city/municipal level training;

  2. Create login credentials in the CBMS Management Information System (MIS) and record list of authorized PSA personnel in the provincial offices;

  1. Observe ENs using CBMS Form 16 (Observation Record) and discuss any error committed during interviews and provide corresponding solutions to correct these errors;

  2. Conduct reinterviews with households using CBMS Form 17 (Spot check/Reinterview Record) to check correctness of implementation of standard concepts and definitions, and discuss with ENs inconsistencies and provide corresponding solutions to correct these;

  1. Monitor the progress of data collection with assistance from the PSA provincial office;

  2. Runs and endorses the certification pass for all the cleaned data in his/her region received from PSO; and

  3. Submits the cleaned and certified data file to the CO.

He or she may be assisted by the PSA Statistical Specialist II hired for the 2023 CBMS operations and other relevant staff in the RSSO. As a team, they will be the Regional CBMS Core Team.

3.4 PSO Provincial Chief Statistical Specialist

The PSO Chief Statistical Specialist (PCSS) is responsible for the implementation of the CBMS in his/her province. He/she oversees the field operations and ensures that the data collection is completed following the timetable. The PCSS is in charge of the recruitment and selection of CAS, TS, and EN. He/she ensures that the data files, narrative report, and other administrative reports are transmitted to the RSSO as indicated in the timetable.

The PCSS will designate the Provincial CBMS Focal Person (PFP) or his/her alternate, to serve as coordinator of the Provincial CBMS Core Team.

The PCSS will also review, consolidate, and submit the 2023 CBMS Weekly Status Report of operation to the SOCD Chief.

3.5 Provincial CBMS Focal Person

The Provincial Statistician or his/her alternate will be designated to serve as the Provincial Focal Person (PFP) for the 2023 CBMS. The responsibilities of the PFP are as follows:

  1. Lead in the conduct of city/municipal level training and briefing of provincial staff involved (on behalf of PCSS);

  2. Assist in the coordination with different agencies for the convening of the P/C/MCCBs;

  1. Closely coordinate with the LGUs on overall logistical (venue and material) support for CBMS-related activities;

  2. Initiate the distribution of the CBMS Form 7 (City/Municipal LGU Data Sheet) to city/municipal LGU;

  3. Generate the CBMS Personnel Unique Codes in the CBMS MIS (CBMS EN/TS/CAS/HCAS Codes) for the user credentials and in the ID cards of all the CBMS personnel in the province;

  1. Generate the CBMS Form 4 (Barangay Profile Questionnaire) Computer-Assisted Web Interview (CAWI) lists of service facilities and government projects for use as guide in mapping;

  2. Prepare the work plan and strategies for fieldwork and discusses these with the PCSS;

  3. Plan an efficient schedule of his or her fieldwork ensuring that he or she can observe the interview in the entire field operation especially within the first few weeks of data collection;

  1. Observe ENs using CBMS Form 16 (Observation Record) and discuss with ENs any error committed during interviews and provide corresponding solutions to correct these errors;

  2. Conduct reinterviews with households using CBMS Form 17 (Spot check/Reinterview Record) to check correctness of implementation of standard concepts and definitions, and discuss with ENs inconsistencies and provide corresponding solutions to correct these;

  3. Monitor the status of the uploaded (accomplished) data in all cities and municipalities covered under his or her jurisdiction;

  1. Report to the PCSS the status of enumeration and problems that need action or solution;

  2. Run and endorse the certification pass for all the cleaned data in his/her province;

  3. Prepare narrative report on the conduct of the 2023 CBMS in his/her province; and

  4. Submit 2023 CBMS Weekly Status Report on Enumeration to PCSS or as may be required.


3.6 Head CBMS Area Supervisor

In coordination with the PCSS, the Head CBMS Area Supervisor (HCAS) formulates and recommends specific strategies for the efficient implementation of the 2023 CBMS plans in his/her area/s of assignment. He/she will be responsible for the supervision of all field personnel in his/her team composed of CBMS Area Supervisors (CAS), Team Supervisors (TS), and Enumerators (EN), and in the implementation of the field enumeration activities in all the areas assigned to the team.

The specific duties and responsibilities of the HCAS during each phase of the CBMS undertaking are as follows:

I. Pre-enumeration and Training

  1. Coordinate with the LGU and local chief executives for the efficient conduct of the CBMS in his/her areas of assignment;
  2. Assist the PSA PCCT in the coordination with LGU regarding the availability of suitable training venue/s;
  1. Assist the PSA PCCT in the coordination with LGU regarding the availability of CBMS headquarters to be used as office for the entire duration of CBMS operations and for safe keeping of the CBMS forms and materials;
  2. Assist in the recruitment of ENs, TSs, and CASs;
  3. Attend the 2023 CBMS training diligently;
  4. Assist in the distribution of CBMS Form 7 (City/Municipal LGU Data Sheet);
  1. Act as a trainer during the conduct of training for CASs, TSs, and ENs;
  2. Recommend the TSs to be selected from among the trained ENs on the basis of their performance during the training;
  3. Secure the copy of the EA Reference File (EARF) from PCSS, which contains the name and code of the province (2 digits), city/municipality (2 digits), barangay (3 digits), and EA number (6 digits);
  1. Provide the CAS under his/her supervision with their specific area/s of assignments (including the tasks of the assigned TS and EN under the CAS supervision);
  2. Provide or create the corresponding CBMS Personnel Unique Codes (generated in close coordination with the PFP of the field office) user credentials to CASs, TSs, and ENs;
  1. Provide digital and/or printed block maps of the EA/city/municipality/ barangay to CAS;
  2. Allocate and distributes all the CBMS questionnaires/forms, supplies, and materials needed for the enumeration in his/her area of assignment; and
  3. Prepare list of status of CBMS Form 4 (BPQ) CAWI and inform/give advice CAS on this; and
  4. Perform other CBMS-related duties that may be assigned from time to time by the PCSS.

II. Enumeration

  1. Assist and accompany his/her team in paying courtesy calls to local officials (Mayors and/or Punong Barangays);
  2. Collect accomplished CBMS Form 7 (City/Municipal LGU Data Sheet) from city/municipal LGUs. Verify information submitted with city/municipal LGU focal persons and/or city/municipal statistician/s;
  1. Observe ENs using CBMS Form 16 (Observation Record) and discuss any error committed during interviews and provide corresponding solutions to correct these errors;
  2. Visit or conduct spot-check to CASs, TSs, and ENs to check on the progress of enumeration and determine if the correct operational procedures are being followed; visits as many EAs as possible and randomly checks if households of housing units with stickers were interviewed by the assigned EN. The HCAS shall reinterview households using CBMS Form 17 (Spot check/Reinterview Form);
  1. Evaluate the quality of the data collected by reviewing the error lists and randomly checking the contents of the accomplished questionnaires;
  2. Provide instructions/feedback and discuss with the EN the inconsistencies and correct the relevant entries in the questionnaire accordingly;
  3. Conduct a general meeting preferably in the first Friday or any convenient time within the first week of enumeration with ENs, TSs, and CASs to discuss issues and problems encountered;
  1. Supervise the interviews and data verification of CBMS Form 4 (BPQ) with the Punong Barangay or any barangay official who is knowledgeable about the characteristics of the barangay;.
  2. Supervise using CBMS Form 18 (Central Office/Field Office Supervision Form: Data Collection). Guide and assist the team in the resolution of problems encountered during the course of enumeration and supervision;
  3. Oversee the supervisory activities of CASs;
  1. Meet with CAS, preferably every Monday to discuss the progress of enumeration in their respective areas of assignment. Unresolved problems encountered by the ENs, TSs, and CASs during the week and recommended actions to take should also be discussed during the meeting;
  2. Evaluate the performance of TSs/ENs, who were recommended by the CAS for dismissal and endorse their dismissal after confirming their poor performance;
  3. Help solve the problems encountered by the CASs, TSs, and ENs, such as cases of refusal, uncooperative households, and hard-to-reach enumeration areas;
  1. Inform the PCSS and/or CBMS Focal Person/PCCT in the PSO on the reported or observed irregularities relating to the conduct of enumeration and assist him/her in the investigation of such cases;
  2. Report the status of enumeration and other CBMS concerns to the PCSS and/or CBMS Focal Person/PCCT;
  3. Give timely feedback to incident reports, and record/submit thru the CBMS Mobile Application feedback/actions taken to all incidents submitted;
  1. Checks and certifies the data submitted by CAS as final data which are ready for data processing by PSO Machine Processor;
  2. Verify data gathered from the CBMS Form 7 (City/Municipal LGU Data Sheet) with the city/municipal LGU;
  3. Report any untoward incident to the PCSS; and
  4. Perform other CBMS-related duties that may be assigned from time to time by the PCSS.

III. Post-Enumeration

  1. Collects all tablets, files, folioed questionnaires/forms and maps, and CBMS manuals/IDs of hired personnel for completed EAs/barangays from CAS;
  2. Accomplishes CBMS Form 21 (Summary of Report on Field Supervision of CAS) to summarize the problems encountered and action taken during enumeration/ supervision;
  3. Certifies the correctness of financial claims made by the CASs, TSs, and ENs and recommend the payments thereof;
  1. Evaluates CBMS Form 11 (Daily Accomplishment Report of Enumerator) submitted by the CAS by checking, for instance, the average household size;
  2. Submits all CBMS Forms 11 (Daily Accomplishment Report of Enumerator), CBMS Form 19 (Certification of Punong Barangay), accomplished/unused questionnaires/forms, administrative and other forms, and maps to the PFP/PSO-CSS;
  3. Signs the CBMS Form 20 (Certificate of Work Completed) of CAS, TS, and EN after the completion of works assigned to them; and
  1. Performs other CBMS-related duties that may be assigned from time to time by the PCSS.

3.7 CBMS Area Supervisor

Each CAS is responsible for (5) TSs. He/she will be assigned to at least one (1) city or municipality. However, in big cities or municipalities, two (2) or more CAS may be assigned.

The specific duties and responsibilities of the CAS during each phase of the CBMS data collection undertaking are as follows:

I. Pre-Enumeration

  1. Help in the coordination with local government agencies and local executives regarding the efficient conduct of the CBMS in his/her assigned area;
  2. Assist in the publicity of information dissemination campaign, by distributing 2023 CBMS primers and posting in strategic places the posters and other materials provided by the PCSS;
  3. Assist in the establishment of CBMS headquarters;
  4. Attend the 2023 CBMS training diligently;

  1. Recommend the TSs to be selected from among the trained ENs on the basis of their performance during the training;

  2. Recommend the TSs to be selected from among the trained ENs on the basis of their performance during the training;

  3. Conduct a meeting with his/her TSs on the area/s of assignment and their itinerary;

  4. Assists in providing the CBMS Personnel Unique Codes for TS, and EN;

  5. Assist in securing the copy of the EA Reference File (EARF) from PCSS for his/her assigned area;

  1. Assist in providing the TS and EN with the block maps and status of CBMS Form 4 (BPQ) CAWI for their areas of assignment;
  2. Allocate and distribute all the CBMS questionnaires/forms, supplies, and materials needed for the enumeration in areas assigned to him/her; and
  3. Perform other CBMS-related duties that may be assigned from time to time by the PCSS and HCAS.

II. Enumeration

  1. Accompany the TS/EN in paying courtesy call to local officials (Mayors and Punong Barangays) and carrying out ocular inspection of barangay/EA boundaries;
  2. Observe the EN as they do the mapping, listing, and interviewing of households and record the observations in CBMS Form 16 (Observation Record). Discuss with the TS and EN the observations recorded in CBMS Form 16;
  1. Conduct editing and scrutinizes all the accomplished CBMS Forms 1, 2 and 4 for the day using the CBMS Mobile Application; makes the appropriate corrections in the data or actions (e.g., ask the EN or TS to revisit the household);
  2. Discuss with the TS and/or EN all the inconsistencies observed in the questionnaires;
  1. Visit/spot-check the TS, and EN to check on the progress of enumeration and determine if the correct operational procedures are being followed. Visit as many EAs as possible and check randomly if households of housing units with stickers were actually interviewed by the EN. Reinterview households using CBMS Form 17 (Spot check/Reinterview Record);
  2. Performs the matching of the contents of CBMS Form 17 with the accomplished CBMS Form 2 Household Profile Questionnaire. Discuss inconsistencies with the EN or TS;

  1. Assist the TS in interviewing the Punong Barangay or any barangay official who is knowledgeable about the characteristics of the barangay using CBMS Form 4 (Barangay Profile Questionnaire);

  2. Perform the monitoring of CBMS Form 4 data collection and data verification efforts. Discuss inconsistencies with the EN or TS;

  3. Submit all the completed and checked data under his/her jurisdiction to HCAS for further review and possible consideration for data processing;

  1. Supervise, guide, and assist the TS in solving problems encountered in the assigned areas;
  2. Supervise TSs/ENs who will enumerate special areas;
  3. Accomplish the CBMS Form 13 (Weekly Report of CBMS Area Supervisor);
  4. Give timely feedback to incident reports, and record/submit thru the CBMS Mobile Application feedback/actions taken to all incidents submitted; and
  5. Perform other CBMS-related duties that may be assigned from time to time by the PCSS and HCAS.

Weekly Meeting with the TS

  1. Meet with the TS, preferably every Friday; and discuss the progress of enumeration and geotagging activities in their respective areas of assignment using the CBMS Form 12 (Weekly Report of Team Supervisor). In this meeting, unsettled problems encountered during the week should be discussed;

  1. Discuss with the TS the major findings from the matching and/or checking of data through CBMS mobile app and manual scrutiny/field editing of CBMS questionnaires/forms; provides announcements, guidance and reminders to the TS on concepts and definitions and procedures that should be followed/observed;

  2. Collect from the TS all reviewed accomplished questionnaires and notes/computation sheets for further review and checking, and/or for possible submission to the HCAS;

  1. Review and edit the accomplished questionnaires submitted to him/her by TSs the during the weekly meeting before he/she submits to the HCAS;

  2. Collect information necessary for his/her submission of CBMS Form 13 (Weekly Accomplishment Report of CAS) and CBMS Form 21 (Summary Report on Field Supervision of CAS; and

  3. Supervise, guide, and assist the TSs in the resolution of problems encountered during enumeration and supervision.

Weekly Meeting with the HCAS

  1. Meet with the HCAS, preferably every Monday to discuss the progress of enumeration;

  2. Endorse and recommend to the HCAS the replacement of TS who are unable to perform their work satisfactorily;

  1. Evaluate the performance of the ENs, who were recommended by the TS for dismissal and endorse their dismissal after confirming their poor performance; and

  2. Report to the HCAS the status of the enumeration and other CBMS concerns in his/her assigned areas.

III. Post-enumeration

  1. Collect all the tablets and files; and folio questionnaires, maps, and administrative forms of his/her team;
  2. Ensure that all accomplished questionnaires, maps, and administrative forms are properly submitted by the TSs;
  3. Collect the CBMS Form 19 (Certification of Punong Barangay) submitted by the TS (for completely enumerated barangays) and submit these to HCAS;
  1. Collect from the TS all remaining accomplished questionnaires/ forms and maps; collects also all unused questionnaires/forms and other CBMS materials;
  2. Transmit to the HCAS, within the prescribed period all accomplished questionnaires/forms, files and maps, unused questionnaires/forms, and other CBMS materials of the completely enumerated barangays/EAs;
  3. Countersign the certificates of completion and clearances of TSs, and ENs at the end of the enumeration period;
  1. Certify the correctness of financial claims made by the TSs, and ENs and recommend the payments thereof;
  2. Endorse the CBMS Form 20 (Certificate of Completed Work) of TSs and ENs by affixing his/her signature (initials) after the completion of the works assigned to them;
  3. Fill out CBMS Form 21 (Summary Report on Field Supervision of CAS) to record/document the problems encountered, and actions taken during the supervision;
  1. Prepare a narrative report on all phases of the field operations (pre-enumeration, enumeration, and post-enumeration) and submit this report to the HCAS within 10 days after completion of the enumeration; and
  2. Perform other CBMS-related duties that may be assigned from time to time by the PCSS and HCAS.

3.8 Team Supervisor

The TS serves as the link between the CAS and EN on all matters about the CBMS undertaking. The TS is responsible for a group of five (5) EN. He/she will directly and closely supervise the EN during the listing, mapping, and enumeration and make sure that the CBMS data collection operations are completed on time.

Specifically, the duties and responsibilities of the TS are as follows:

I. Pre-enumeration

  1. Attend the 2023 CBMS training diligently to gain all the knowledge necessary to understand the concepts and instructions in the Enumerator’s Manual and Supervisor’s Manual;
  2. Assist the CAS in providing the area/s of assignments of the EN;
  1. Assist the CAS in the allocation and distribution of the questionnaires/forms and other CBMS supplies and materials that are needed in the mapping and enumeration to EN;
  2. Coordinate with the Punong Barangay and other barangay officials regarding the conduct of the CBMS in their barangay;
  3. Provide the local officials and the community members background and information on the nature of the CBMS undertaking;
  1. Accompany the EN in the courtesy call to the Punong Barangay or any barangay official regarding the conduct of the CBMS and makes an ocular inspection of the boundaries of the EA; and
  2. Perform other CBMS-related duties that may be assigned from time to time by the CAS.

II. Enumeration

  1. Conduct the interview to Punong Barangay or other barangay officials using CBMS Form 4 (Barangay Profile Questionnaire) if the Barangay was not able to complete the CBMS Form 4 via CAWI;
  2. Verify data submitted by the barangay through the CBMS Form 4 CAWI;
  1. Accompany the EN, especially during the first week of the enumeration period to determine if the CBMS concepts and operational procedures are strictly being followed. Observe the interview conducted by the EN and record the observations in CBMS Form 16 (Observation Record). Discuss with the EN the observations after the conduct of the interview;
  2. Closely supervise the work of the EN under his/her supervision during listing and enumeration by spot-checking and revisiting the households enumerated by the EN;
  1. Records, spot-checks, and reinterviews using CBMS Form 17 (Spot check/Reinterview Record); Performs the matching of the contents of CBMS Form 17 with the accomplished CBMS Form 2 Household Profile Questionnaire. Discuss inconsistencies with the EN or TS;
  2. Review error list. Conduct editing and scrutinize all the accomplished CBMS Forms 1 and 2 for the day using the CBMS Mobile Application. Make the appropriate corrections in the data or actions (e.g., ask the EN to revisit the household);
  3. Discuss with the EN all the inconsistencies observed in the questionnaires;
  1. Update the CBMS Form 8A (Notice of Listing/Enumeration) sticker posted on the door or any part of the building where it can easily be seen or noticed;
  2. Accomplish or check using CBMS Mobile Application the status of enumeration by the EN under his/her team using CBMS Form 1 (Listing Record of Buildings, Housing Units and Households);
  3. Address the concerns or observations flagged by CAS by correcting the entries in the forms or reinterview the respondent;
  4. Submits (or uploads) the accomplished questionnaires (data) daily to CAS through the CBMS Mobile Application;
  1. Back-up accomplished questionnaire daily using the CBMS Mobile Application.
  2. Ensure the complete enumeration of all households and/or barangays in the EA;
  3. Accomplish CBMS Form 12 (Weekly Report of TS);
  4. Render periodic reports to the CAS regarding the progress of work in the areas of assignment using CBMS Form 12 (Weekly Report of TS);
  5. Help solve and report to the CAS problems encountered by the ENs such as callbacks, areas in lockdown, and others;
  1. Report any untoward incidents or problems encountered either to CAS or by encoding through the CBMS Mobile Application;
  2. Recommend to the CAS the replacement of ENs who are unable to perform their work satisfactorily or for some other reasons; and
  3. Perform such other duties as may be assigned from time to time by the CAS.

Weekly Meeting with the EN

  1. Meet with the ENs, preferably every Wednesday to review their accomplished questionnaires, discuss inconsistencies found in the questionnaires, and the corresponding corrections;

  2. Facilitate data submission by ENs. Collect all the questionnaires accomplished by the ENs for a more thorough review;

  1. Scrutinize as many accomplished questionnaires to check for the completeness, legibility, correctness, and consistency of responses. Inform ENs on actions to be taken after scrutiny of accomplished questionnaires;

  2. Check the consistency of entries in the data items indicated in the CBMS Form 17 (Spot check/Reinterview Form);

  1. Check if the tablet and its other paraphernalia as well as maps (printed and digital) of the EN are updated and/or are still in good condition (that is, not ripped, cut or soiled). If so, report the matter to the CAS for possible reprinting of the map and addressing of issues on the digital format of map. Record status of tablet used for data collection. Instruct the EN to redraw the symbols and reflect the necessary updates on the reprinted map;

  1. Collect the accomplished forms and notes/computation sheets from the EN; and

  2. Help solve the problems encountered by the ENs, such as callbacks, uncooperative households, hard-to-reach enumeration areas, and peace and order, among others.

Weekly Meeting with the CAS

  1. Meet with the CAS, preferably every Friday to discuss the progress of enumeration in the EAs, and to report problems that were not settled;

  2. Study/review and submit (if area covered is already completed) CBMS Form 1;

  1. Transmit to the CAS, preferably every Friday all accomplished CBMS Forms 2, 3, and 4;

  2. Recommend to the CAS the replacement of ENs who are unable to perform their work satisfactorily or for some other reasons; and

  3. Report untoward incidents to the CAS.

III. Post-enumeration

  1. Request the Punong Barangay to certify in the CBMS Form 19 (Certification of Punong Barangay) that the barangay had already been completely covered by the EN. For barangays with two (2) or more TS, the TS assigned in the EA where the Barangay Hall is located should facilitate the accomplishment of the CBMS Form 19;
  2. Scrutinize all the maps, forms and questionnaires before submission to the CAS;
  1. Instruct the ENs to return all unused questionnaires and other CBMS forms, ID card, manual, and other CBMS supplies and materials. Transmit to the CAS using CBMS Form 9 (Transmittal/Receipt Form) all the remaining accomplished questionnaires, administrative forms, and maps;
  2. Assist the CAS in folioing, packaging, and transmittal of the accomplished questionnaires;
  1. Prepare a narrative report on all phases of the field operations (pre-enumeration, enumeration, and post-enumeration) and submit to the CAS within 10 days after the completion of enumeration; and
  2. Perform other CBMS-related duties that may be assigned from time to time by the CAS.

3.9 Duties and Responsibilities of Other Hired CBMS Personnel

To support PSA in its delivery of assistance to the various cities and municipalities in view of the conduct of the 2023 CBMS, additional staff will be hired by the PSA. These would include, among others, the Information Systems Analyst I, and the Statistical Specialist II/Senior Statistical Specialist. Generally, they will be engaged by the PSA provincial offices to organize, participate to, and monitor CBMS activities.

A. Information Systems Analyst I (in the PSO)

  1. Attend and assists in the CBMS related trainings in relation to his/her assignments;

  2. Act as alternate resource person in the city/municipal level training;

  3. Assist in the set-up, installation and maintenance of all the CBMS ICT hardware, programs and systems (computers/tablets), including but not limited to CBMS Mobile Applications and other supporting applications and systems;

  1. Assist the HCAS in providing the EARF, login credentials for the use of CBMS applications and systems;

  2. Assist in mapping and map processing activities;

  3. Assist the CAS and HCAS in processing/encoding of CBMS data submitted by field personnel;

  4. Troubleshoot all ICT issues and problems that may be encountered during the CBMS operation;

  1. Assist in the monitoring progress of operations and filing of concerns via CBMS MIS of the PSO (e.g., CBMS MIS Forum) and through official web-based channels;

  2. Assist in the distribution, tracking and accounting of ICT equipment/devices, supplies and materials, including reserves within the PSO;

  3. Keep track of the flow of data files within the PSO during data collection and processing; and

  4. Perform other CBMS-related activities that may be assigned by the supervisors.

B. Statistical Specialist II/Senior Statistical Specialist (in the PSO and RSSO)

  1. Attend and assist in the CBMS related trainings in relation to his/her assignments;

  2. Act as alternate resource person in the city/municipal level training;

  3. Assist in the monitoring of submissions of CBMS Forms 4 and 7 administered through CAWI as well as other CBMS questionnaires/forms (e.g., CBMS Forms 1, 2, 3, and other accomplishment and administrative forms);

  1. Assist in the monitoring of operations and filing of/responding to concerns via CBMS MIS of the PSO and RSSO (e.g., CBMS MIS Forum) and through official web-based channels;

  2. Assist the ISA, CAS, and HCAS in the review and processing of CBMS data submitted by hired personnel;

  3. Compile and assist in the distribute circulars, memoranda, orders, rules and regulations, training materials and other papers/documents for reference of intended CBMS personnel;

  4. Prepare, sort, index, and file correspondence, letters, advisories and other documents;

  1. Assist the CBMS focal personnel in the day-to-day operation;

  2. Assist in the data collection/verification, encoding and processing activities;

  3. Assist in the distribution, tracking and accounting of ICT equipment/devices, supplies and materials, including reserves within the PSO and RSSO;

  4. Record and controls the date received/assigned the folio/s and checks the number of questionnaires assigned to and returned by the processors;

  1. Validate accomplishment reports as the basis for payroll preparation;

  2. Document submissions from HCAS and prepare narrative reports for the conduct of provincial/regional training, data collection and data processing;

  3. Document data for verification for possible updating during field editing, data processing and for consultation during community data validation; and

  4. Perform other CBMS-related activities that may be assigned by the supervisors.

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