This chapter presents the general guidelines in hiring the Shift Supervisor, Data and Map Processing for payment of financial claims. This also includes other budgetary requirements necessary in the conduct of the DPS Trainings and establishments of data processing centers of the Pilot Provinces.
These guidelines are intended to facilitate the preparation and submission of reports on disbursements and other financial transactions.
10.1 General Guidelines in Recruitment and Hiring of Personnel for Data Processing
- For this 2022 CBMS, the following personnel will be hired for DPS at the specified wage rate and duration.
| Wages per Day | ||||
|---|---|---|---|---|
| Hired Personnel | NCR | Region III & Region IV-A (in PhP) | Other Regions (in PhP) | Duration of Contract |
| Head CBMS Area Supervisor (for LGU-funded areas only) | 824.00 | 684.00 | 671.00 | October to November 2022 |
| Shift Supervisor(if applicable) | 764.00 | 624.00 | 611.00 | October to November 2022 |
| Data Processor | 704.00 | 564.00 | 551.00 | October to November 2022 |
| Map Data Processor | 704.00 | 564.00 | 551.00 | October to November 2022 |
In addition, the following are the standard quota:
- digitization of paper maps - 2 EAs
- processing of maps - 150 checked case IDs and scrutinized building points
- encoding of PAPI forms - 12 households/Form 2s
- data validation - 100 Form 2s
In general, personnel who have participated in the 2022 CBMS data collection will be given preference in hiring shift supervisors, data processors and map data processors.
The minimum qualification standards for shift supervisors, data processors and map data processors are the same as those specified for CBMS enumerators as provided in Office Memorandum 2022-88.
In case there is a need to engage the services of additional/new personnel as data or map data processors, PSOs shall submit a request for additional budget and number of staff to be hired to RSSOs; and RSSOs shall submit these to the CBSS on or before 21 October 2022.
In cases that a PSO will hire more than 20 data processors, two shift supervisors will be hired to serve as assistant supervisors.
The summary of the number of personnel required to carry out data processing in the provinces was sent via email last 08 September 2022.
Functions of the data and map data processor as well as Head CBMS Area Supervisor (HCAS) and shift supervisor can be found in chapter 1.6 of this manual.
10.2 Training on Data Processing
10.2.1 Schedule of Training
Data Processing for CBMS involves the application of a Data Processing System
- Task Force/Regional Level Training (TF/RLT)
Task Force/Regional Level Training for CBMS DPS will be conducted in hybrid mode on 26 to 30 September 2022. This is to be participated by selected personnel of Information Technology and Dissemination Service (ITDS), Community-Based Statistics Service (CBSS) and selected personnel from Regional Statistical Service Offices (RSSOs) and participating Provincial Statistical Offices (PSOs). For onsite participants, it will be conducted in Metro Manila. The participants of this hybrid training should act as trainers during the Provincial Level Training and City/Municipal Level Training on 03 to 07 October 2022 and 09 to 14 October 2022, respectively.Onsite participants should bring a laptop and one enumeration area (EA) data file and shapefiles of their province for the training exercise. Advisory information on the installation of other applications and systems will be provided through email.
Online participants have a budget allocation of Php 700.00 per pax for their meals. Participants should be listed in the Special Order.
- Provincial Level Training
This training will be conducted by RSSOs and participating PSOs. The regional and provincial focal persons (R/PFPs) on CBMS data processing, and regional/provincial map focal persons (R/PMFPs) and other CBMS hired personnel who were trained in the TF/RLT, as well as selected CBSS and ITDS personnel/officials will serve as trainers during the provincial training, while the HCAS, shift supervisors, data processors, map data processors and LGU staff will be the ones to be trained. PSOs shall set up desktop pc/laptop for the training hands-on exercises.The PSA Regional Directors (RDs), Chief Statistical Specialists (CSSs), Chiefs of the Statistical Operations and Coordination Division (SOCD), and other key field office personnel are encouraged to attend the training.
The first two days will be allocated for map processing training, while the remaining three days will be for data processing.
- City/Municipal Level Training
This training will be conducted by cities/municipalities whose CBMS is LGU-funded. PSA-hired HCAS, Regional and Provincial Focal Persons (R/PFPs) on CBMS data processing, and Regional/Provincial Map Focal Persons (R/PMFPs), LGU staff, and other CBMS hired personnel who were trained in the provincial level training, as well as selected CBSS and ITDS personnel/officials will serve as trainers during the city/municipal level training, while hired data processors and map processors of LGU staff will be the trainees. LGUs should set up a desktop/laptop for the training hands-on exercises.
10.2.2 Budget for the Training
- The budgetary estimates per person/participant indicated below are provided per participant in the second level training.
Expenditure Item Budget DPS Provincial Level Training Meals (Face-to-face Training) PhP 700.00/pax/day Supplies (Training kits) PhP 300/pax - Requests for additional budget for training for the items indicated should be submitted by the PSO to the RSSO for review and endorsement to the CBSS, Attention: CBMS Planning and Coordination Division (CBMS PCD).
10.2.3 Training materials/supplies
- The training materials for the TF/RLT and provincial trainings will be uploaded in a Google Drive using the link [2022 CBMS Data Processing](https://bit.ly/2022CBMSDataProcessing). All materials will be reproduced for use by the intended hired CBMS personnel, e.g., HCAS, shift supervisors, data processors, and map data processors.
- The RSSOs and the PSOs shall reproduce the materials needed and share the link with the training participants. Budget will be allocated and transferred to the Field Offices for the printing of training materials for PSA-funded areas. LGUs shall cover the printing of training materials for the cities and municipalities that they fund for operations.
10.3 Data Processing Center
The following are the guidelines in establishing the Provincial Data Processing Center (DPC):
10.3.1 Networking and Other Requirements
- All Provincial Statistical Offices shall establish a DPC dedicated to CMBS data processing
- The provincial office should ensure the availability of desktop computers for use as workstations of data and map processors and server during the CMBS data processing. The workstations of the data processors and map data processors should be connected to a data server.
- The DPC should be equipped with a stable connection to the internet to enable the downloading and uploading of files.
- The hired Information System Analyst, assisted by the PSO staff, should take charge of the setting up of the DPC. They should ensure that all workstations are connected to the data server and have all the necessary applications installed. Instructions for the setting up of the data processing center will be issued by the ITDS on 26 September 2022.
- Assistance in the setting up of the DPC for CBMS may be requested from the RSSOs and/or ITDS. Queries can be reported via the CBMS Management Information System (MIS) Forum.
- Any other concerns or requests should be sent to [cbms@psa.gov.ph](cbms@psa.gov.ph) and [psacbms@gmail.com](psacbms@gmail.com).
Proper documentation for PC/ICT equipment/device accountability as well as contracts and oaths of data privacy of CBMS hired personnel should be prepared, and kept secured by the PSA provincial offices.
PSA field office personnel shall be present at all times during the DPC office hours. ISA / SS II / SSS and other alternate CBMS data processing focal persons in the PSA provincial office may be assigned to oversee DPC operations.
10.3.2 Location/Space for the Data Processing Center
- Generally, the DPC shall be located within the PSO premises or in a space adjacent or nearby.
- Security of the DPC should be ensured to protect the electronic data files, paper questionnaires/forms, shapefiles, paper maps, equipment, and other documents/materials, as well as the personnel who will be working in the area.
- The DPC may also be located in a space or building within the city/municipality LGU buildings as the case may be. However, the PSO shall ensure that the space or building should have stable, secure, and reliable network connections that are necessary for the smooth conduct of the data and map processing activities. Likewise, the same security measures mentioned above shall be applied to satellite DPCs. The setting up of a centralized DPC or satellite DPCs in cities or municipalities funded by LGUs shall be coordinated by the PSA field offices with concerned LGUs.
- If there is a need to rent a space for use as DPC, this should be properly communicated first for approval through channels. The budget for rental of office space for the 2022 CBMS is limited. Hence, all RDs should evaluate the request very carefully before endorsement to the CO for further evaluation and approval.
- The address of the DPC should be submitted to the CBSS through email addresses: [cbms@psa.gov.ph](cbms@psa.gov.ph), [psacbms@gmail.com](psacbms@gmail.com), copy-furnished the [psa_cbss_pcd@yahoo.com](psa_cbss_pcd@yahoo.com).
10.4 Extension of Contract of Statistical Specialist II/ Statistical Analyst (SA), Information System Analyst (ISA), and Head CBMS Area Supervisor
The Contract of Service of office-based personnel in the regions and provinces may be extended until such a time the regional Certification Pass is approved, if necessary, following the Salary Standardization Rate Law (SSRL) No. 5. The corresponding budget for the COSWs shall be transferred by the CBSS through the Finance and Administration Service (FAS).
10.5 Resources to be Coordinated with the LGUs
- Space for data processing center
- Provision of strong internet connection, if processing center is located at the LGU
- Provision of computers and other ICT equipment, if processing center is located at the LGU
- Field validation and verification of inconsistent and incomplete information
- Coordination for the conduct of Community Validation
- Active participation on the succeeding training modules (2B, 3A, 3B and 4)
- All PSA-funded CBMS areas shall conduct the data processing at the PSA Provincial Statistical Office or PSA-designated processing center. All requirements related to the conduct of data processing shall be provided by the PSA. Other support/assistance from the LGU shall be properly coordinated.
- For LGU-funded CBMS areas that are amenable to conduct the data processing at the PSA Provincial Statistical Office or PSA-designated processing center, the PSA shall be spearheading this year the conduct of data processing (including wages of data processors and supervisors). LGUs are encouraged to lend to PSA their available desktop computers to be used solely for CBMS data processing activities.
- For LGU-funded CBMS areas that opt to conduct the data processing at the LGU or LGU-designated processing center, data processing shall be conducted not later than the 1st quarter of 2023. The LGU shall be spearheading and providing all requirements related to the conduct of data processing (including wages of data processors and supervisors, desktop computers, and other necessary supplies and equipment).